AI Prompt for Change Orders

This is a free, copy-paste change order prompt. Fill in the [BRACKETS], run it in your AI assistant, and check the result before it goes anywhere.

Fill-in template

Write a change order narrative for owner/architect review.
Contract: [GC agreement type, relevant clause if known]
What changed: [description]
Cause: [owner request / design error / unforeseen condition / RFI #]
Supporting docs: [RFI, ASI, bulletin, field photos, dates]
Cost: [amount + brief breakdown]   Schedule impact: [days or none]
Format: Background, Description of Change, Reason/Entitlement, Cost Summary, Schedule Impact, Attachments list. Factual, non-adversarial, easy for a non-builder owner to follow.

Example output (made up)

Background: During demolition on [date], unmarked abandoned piping was found inside the Level 1 corridor wall (see RFI #014, photos dated [date]).
Description of Change: Remove and cap the abandoned piping. Reframe 40 LF of wall.
Reason: Unforeseen concealed condition not shown on the contract documents.
Cost Summary: Labor $X, Material $Y, Markup per contract $Z. Total $____.
Schedule Impact: 2 working days, not on the critical path.
Attachments: RFI #014, Architect response, photos.

Watch out for: AI doesn't know your contract. Don't let it decide entitlement or markup terms. Check every number and clause reference yourself.

How to use it

1. Fill in every [BRACKET] with your own job facts.
2. Paste the prompt into ChatGPT, Claude, or Gemini.
3. Check the output against your documents before you send it.

FAQ

Does this change order prompt work in ChatGPT, Claude, and Gemini?

Yes. It's plain text, so it works in any major AI assistant. Results vary a little. Always review the output.

What should I check before using the output?

AI doesn't know your contract. Don't let it decide entitlement or markup terms. Check every number and clause reference yourself.

Last updated 2026-10-15.