AI Prompt for an RFI

This is a free, copy-paste RFI prompt. Fill in the [BRACKETS], run it in your AI assistant, and check the result before it goes anywhere.

Fill-in template

You are an experienced construction project manager. Draft a clear, concise RFI.
Project type: [e.g., 6-story residential, steel frame]
Spec section / drawing ref: [e.g., 08 71 00 / A-501 Detail 4]
Issue observed: [what conflicts, is missing, or is unclear]
Field impact if unresolved: [schedule/cost/trade affected]
Our suggested solution (optional): [proposal]
Response needed by: [date]
Format: Subject line, Question (1-3 sentences, one question only), Background, Suggested Resolution, Impact. Neutral tone, no blame.

Example output (made up)

Subject: Door hardware set conflict at stair doors, Level 2
Question: Please confirm which hardware set applies to stair doors D-201 and D-202: the door schedule lists Set 4 (passage), but the hardware spec calls for Set 7 (panic device, fire-rated).
Background: Doors are being ordered this week. The two documents disagree.
Suggested Resolution: Use Set 7 to match the fire-rated stair enclosure.
Impact: Hardware lead time is about 6 weeks. A response by [date] keeps door installation on schedule.

Watch out for: AI tends to bundle two questions into one RFI and to sound sure about code requirements. Keep one question per RFI, and check every drawing and spec reference yourself before you send it.

How to use it

Fill in every [BRACKET] with your own job facts.
Paste the prompt into ChatGPT, Claude, or Gemini.
Check the output against your documents before you send it.

FAQ

Does this RFI prompt work in ChatGPT, Claude, and Gemini?

Yes. It's plain text, so it works in any major AI assistant. Results vary a little. Always review the output.

What should I check before using the output?

AI tends to bundle two questions into one RFI and to sound sure about code requirements. Keep one question per RFI, and check every drawing and spec reference yourself before you send it.

Last updated 2026-10-15.