AI Prompt for Submittal Review

This is a free, copy-paste submittal review prompt. Fill in the [BRACKETS], run it in your AI assistant, and check the result before it goes anywhere.

Fill-in template

Act as a careful submittal reviewer. Compare the submittal data to the spec requirements below.
SPEC REQUIREMENTS (paste the relevant section):
[paste spec text]
SUBMITTAL DATA (paste product data / cut sheet text):
[paste submittal text]
Output a table: Requirement | Submittal Says | Complies (Yes/No/Unclear) | Note.
Then list: missing information, deviations to flag, and questions for the sub. Do not assume compliance where data is missing; mark it Unclear.

Example output (made up)

| Requirement | Submittal Says | Complies | Note |
|---|---|---|---|
| Min. 20-mil wear layer | 20 mil | Yes | |
| Class I fire rating (ASTM E648) | Not stated | Unclear | Request test data |
| 10-yr commercial warranty | 5-yr | No | Deviation |
Missing: fire test report, installation instructions.
Questions for sub: Is a 10-year warranty option available?

Watch out for: It's a first pass only. AI can misread tables in cut sheets and miss requirements that live in other spec sections. The design team's review is what counts. Never stamp anything based on AI output.

How to use it

1. Fill in every [BRACKET] with your own job facts.
2. Paste the prompt into ChatGPT, Claude, or Gemini.
3. Check the output against your documents before you send it.

FAQ

Does this submittal review prompt work in ChatGPT, Claude, and Gemini?

Yes. It's plain text, so it works in any major AI assistant. Results vary a little. Always review the output.

What should I check before using the output?

It's a first pass only. AI can misread tables in cut sheets and miss requirements that live in other spec sections. The design team's review is what counts. Never stamp anything based on AI output.

Last updated 2026-10-15.