AI Prompt for Delay Notice

This is a free, copy-paste delay notice prompt. Fill in the [BRACKETS], run it in your AI assistant, and check the result before it goes anywhere.

Fill-in template

Draft a formal notice of delay from a general contractor.
To: [owner/architect]   Project: [name or generic]
Contract notice clause (paste if available): [text]
Delay event: [what happened, when it started]
Cause and responsibility: [e.g., late owner decision, unforeseen condition, weather]
Activities affected / critical path impact: [details]
Estimated delay: [days, or "TBD, will update"]
Mitigation we're taking: [actions]
Tone: professional and factual. Reserve rights to time and cost. State that a detailed impact analysis will follow.

Example output (made up)

RE: Notice of Delay - [Project]
Per Section [X] of the Agreement, this letter gives notice of a delay event that began on [date]: the selection of the owner-furnished light fixtures is still outstanding. Ceiling close-in on Levels 2-3 is affected, and it is on the critical path. Estimated delay: TBD, we will update. We are resequencing work to other areas in the meantime. We reserve all rights to time and cost. A detailed impact analysis will follow.

Watch out for: This is a legal notice. Deadlines and required formats come from YOUR contract. Have someone who knows the contract, or counsel, review it, and send it on time.

How to use it

1. Fill in every [BRACKET] with your own job facts.
2. Paste the prompt into ChatGPT, Claude, or Gemini.
3. Check the output against your documents before you send it.

FAQ

Does this delay notice prompt work in ChatGPT, Claude, and Gemini?

Yes. It's plain text, so it works in any major AI assistant. Results vary a little. Always review the output.

What should I check before using the output?

This is a legal notice. Deadlines and required formats come from YOUR contract. Have someone who knows the contract, or counsel, review it, and send it on time.

Last updated 2026-10-15.