Best AI Tools for Meeting Minutes in Construction

Transcribe OAC and coordination meetings: 3 tools with short, honest verdicts. Prices change often, so anything marked verify needs checking on the vendor's site.

Otter.ai

For: PMs who run lots of meetings. Good at: Live transcripts, summaries, and action items. Good mobile app. Falls short: Mishears trade jargon and names. Get consent before recording.

Price: Free tier; paid per user (verify) · Phone-friendly: Yes

Fireflies.ai

For: Teams on Zoom, Teams, or Meet. Good at: Joins calls automatically. Transcripts are searchable. Falls short: A bot joining calls can bother owners and architects. Ask first.

Price: Free tier; paid per seat (verify) · Phone-friendly: Partly (app for recordings)

Zoom AI Companion

For: Teams already holding meetings on Zoom. Good at: Meeting summaries built in, nothing extra to install. Falls short: Zoom meetings only. Summaries still need a human edit before they become minutes.

Price: Included with paid Zoom plans (verify) · Phone-friendly: Yes

Related

Prompts: Meeting minutes prompt

Guides: Clean up a week of daily logs in 10 minutes

Last updated 2026-10-15.

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