AI Prompt for OAC Meeting Minutes

This is a free, copy-paste meeting minutes prompt. Fill in the [BRACKETS], run it in your AI assistant, and check the result before it goes anywhere.

Fill-in template

Turn this meeting transcript/notes into formal meeting minutes.
Meeting: [OAC / sub coordination / safety]  Date: [date]  Attendees: [names, companies]
Notes or transcript:
[paste]
Output: Attendees, Old Business (status updates), New Business, Decisions Made, Action Items table (Item | Owner | Due Date), Next Meeting.
Be neutral and concise. Only record decisions that were clearly agreed; flag anything ambiguous with [CONFIRM].

Example output (made up)

Decisions Made:
- Owner approved the alternate floor tile (Option B).
- Exterior paint color [CONFIRM] - discussed but not clearly agreed.
Action Items:
| Item | Owner | Due |
| Revised tile submittal | Flooring sub | [date] |
| Answer RFI #022 | Architect | [date] |

Watch out for: Transcripts mishear names and numbers, and AI may turn 'we'll think about it' into a decision. Look for [CONFIRM] flags. Get everyone's consent before you record a meeting.

How to use it

1. Fill in every [BRACKET] with your own job facts.
2. Paste the prompt into ChatGPT, Claude, or Gemini.
3. Check the output against your documents before you send it.

FAQ

Does this meeting minutes prompt work in ChatGPT, Claude, and Gemini?

Yes. It's plain text, so it works in any major AI assistant. Results vary a little. Always review the output.

What should I check before using the output?

Transcripts mishear names and numbers, and AI may turn 'we'll think about it' into a decision. Look for [CONFIRM] flags. Get everyone's consent before you record a meeting.

Last updated 2026-10-15.