AI Prompt for Punch Lists

This is a free, copy-paste punch list prompt. Fill in the [BRACKETS], run it in your AI assistant, and check the result before it goes anywhere.

Fill-in template

Convert these walkthrough notes into an organized punch list.
Project/area: [floor, unit, or room numbers]
Raw walk notes:
[paste notes or transcript]
Output a table: Item # | Location | Description (specific, actionable) | Responsible Trade | Priority (Life-safety / Before TCO / Cosmetic).
Group by location, then trade. Rewrite vague items (e.g., "fix wall") into clear tasks, and mark any that need clarification with [CLARIFY].

Example output (made up)

| # | Location | Description | Trade | Priority |
| 1 | Unit 3B - Kitchen | Missing GFCI outlet cover left of sink | Electrical | Life-safety |
| 2 | Unit 3B - Bath | Re-caulk tub surround, gap at the corner | Tile | Before TCO |
| 3 | Unit 3B - Bedroom | "Fix wall" - touch up or patch? [CLARIFY] | Paint | Cosmetic |

Watch out for: AI can assign the wrong trade or priority. Life-safety items always need a human check. Don't let AI decide what blocks a TCO.

How to use it

1. Fill in every [BRACKET] with your own job facts.
2. Paste the prompt into ChatGPT, Claude, or Gemini.
3. Check the output against your documents before you send it.

FAQ

Does this punch list prompt work in ChatGPT, Claude, and Gemini?

Yes. It's plain text, so it works in any major AI assistant. Results vary a little. Always review the output.

What should I check before using the output?

AI can assign the wrong trade or priority. Life-safety items always need a human check. Don't let AI decide what blocks a TCO.

Last updated 2026-10-15.